Student-facing mobile-first designs
A focused walkthrough of the three core screens that anchor the student hostel journey — preference, allocation, and payment.
Preference Selection
- Students can rank up to 3 hostel preferences during an active allocation window.
- Window availability is controlled by wardens.
- Automated email notifications are triggered when selections open.
- Room details, amenities, location, and fees are displayed to support informed decision-making.
Replaced manual preference collection with a structured, transparent, and mobile-friendly experience.
Allocation Details
- Displays assigned hostel, room, and occupancy information.
- Surfaces fee details and payment status in one place.
- Gives students immediate visibility into their allocation outcome.
Reduced allocation-related queries and improved transparency.
Allotment Summary & Payment
- Students receive a complete summary of their hostel allotment before confirming payment.
- Consolidates room, building, roommate, fee, and check-in details in a single view.
- Provides full fee transparency, including deposits, processing charges, and payment deadlines.
- Allows students to review and download allotment details before proceeding with payment.
Reduced allocation-related queries and improved confidence by ensuring students understood exactly what was being allotted and paid for.
Warden & admin desktop designs
Designed in Figma Make and AI Studio, built on Salesforce LWC — data-dense environments distilled into actionable workflows for campus management.
Building & Room Management
Administrators can configure and manage the hostel infrastructure that powers the allocation process.
- 01
Create and maintain buildings, floors, room inventory, and accommodation structures across campuses.
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Assign wardens, define eligibility criteria, and configure operational details at the building level.
- 03
Provides a centralized workspace to monitor infrastructure, room availability, and administrative ownership.
“Established a single source of truth for hostel operations, replacing fragmented spreadsheets and simplifying infrastructure management at scale.”
Dashboards & Operational Reporting
To help administrators monitor hostel operations at scale, I designed dashboards and reporting experiences that surfaced allocation, occupancy, preference, and fee-related insights in real time.
- 01
Consolidated key operational metrics such as allocations, occupancy, pending preferences, and hostel cycle activity into a single dashboard.
- 02
Enabled wardens and administrators to drill down into student-level data through configurable reports and filters.
- 03
Supported operational decision-making with exportable reports across allocations, occupancy, demographics, fee collection, and hostel utilization.
“Replaced fragmented spreadsheet-based reporting with centralized visibility into hostel operations, enabling faster decision-making and improved administrative oversight.”
Automated Communication Workflows
The platform includes configurable email templates that are automatically triggered at key stages of the hostel lifecycle, ensuring timely communication without manual follow-ups.
- 01
Automated notifications are sent for events such as preference window opening, room allotment, payment reminders, and allocation confirmation.
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Dynamic templates populate student-specific information, reducing administrative effort and communication errors.
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Ensures consistent communication across thousands of students throughout the allocation process.
“Eliminated manual email coordination and enabled scalable, event-driven communication across the hostel management workflow.”